Payment, Refund, and Collection Policy

The Hoffman Ice Hawks Hockey Club requires all players and families to remain current on their financial obligations as a condition of participation in Club activities. Payment of fees and compliance with this policy are mandatory requirements for membership in the Club.

The Club reserves the right to deny participation in any Club event, including but not limited to tryouts, practices, clinics, games, tournaments, and team activities, if required fees have not been paid.

All registration and tryout fees must be paid in full prior to participation in tryouts.

Players will not be permitted to participate in tryouts if registration fees have not been received before the start of the tryout session.

Registration and tryout fees are non-refundable once a player participates in any portion of a tryout or preskate. Refund requests submitted prior to the player's first preskate or tryout session may be considered by the Club, but impose a $50 non-refundable fee regardless of decision. Players who do not make a team or remain on waitlist after teams are selected will be refunded in full.

Upon acceptance and placement on a team, players become responsible for all seasonal participation fees established by the Club.

Families may pay season fees in full or through a payment plan approved by the Club. Payment schedules and due dates will be communicated annually during registration.

Failure to remain current on payment obligations may result in:

• Suspension from practices, games, tournaments, and team activities
• Removal from Club events and facilities
• Loss of roster status or participation privileges
• Referral to AHAI when appropriate
• Additional collection actions as permitted by law

Season fees are intended to cover expenses incurred by the Club for league fees, coaching, uniforms, and other operating costs. Upon acceptance on a team all fees become due.

Requests for refunds or credits due to injury, illness, relocation, or other extenuating circumstances must be submitted in writing to the Club's President for review.

Any refund or credit request may require supporting documentation, including medical documentation when applicable. Approval of refunds or credits is solely at the discretion of the Club and will be evaluated on a case-by-case basis.

When a payment becomes overdue, the Club will notify the family of the outstanding balance and request prompt payment. After 15 days of non-payment a $25 fee will be assessed.

If an account remains unpaid after notification, the Club may:

• Place the player's account in delinquent status
• Suspend the player from all Club activities, including practices, games, tournaments, and team events
• Restrict participation until the account is brought current
• Place a financial hold on the player's account
• Decline to approve transfers, releases, roster movements, or future registrations until all financial obligations have been satisfied
• Refer the matter to AHAI in accordance with applicable rules and policies
• Pursue available civil collection remedies, including referral to a collection agency or legal action, if necessary

The parent(s), guardian(s), and player are jointly responsible for all financial obligations owed to the Hoffman Ice Hawks Hockey Club.

Participation in any Club program constitutes acceptance of this Payment, Refund, and Collection Policy and agreement to comply with all financial obligations established by the Club.